We are seeking a highly organized, detail-oriented, and financially responsible Accounts Receivable Specialist to manage and maintain the company’s accounts receivable activities. The ideal candidate will ensure customer invoices, payments, account balances, and financial records are processed accurately and on time while maintaining professional relationships with customers and internal teams.
Responsibilities
- Prepare, issue, and process customer invoices accurately and on time.
- Record and apply customer payments to the appropriate accounts.
- Monitor outstanding invoices, account balances, and payment due dates.
- Follow up with customers regarding overdue invoices and outstanding balances.
- Reconcile customer accounts and investigate payment discrepancies.
- Review accounts receivable records for accuracy, completeness, and consistency.
- Respond to customer inquiries regarding invoices, payments, balances, and account information.
- Coordinate with internal teams to resolve billing, payment, and account-related issues.
- Maintain accurate and organized accounts receivable records and documentation.
- Prepare accounts receivable reports, aging reports, and payment summaries.
- Assist with cash application and payment reconciliation processes.
- Support monthly and year-end closing activities related to accounts receivable.
- Monitor accounts for unusual activity, discrepancies, or potential collection issues.
- Assist with audits by providing accounts receivable documentation and supporting information.
- Maintain confidentiality when handling customer and financial information.
- Identify opportunities to improve billing, collection, and accounts receivable processes.
- Meet established deadlines and ensure timely completion of accounts receivable activities.
Required Skills
- Strong knowledge of accounts receivable, invoicing, and payment processing.
- Excellent attention to detail and accuracy.
- Strong organizational and time-management skills.
- Good understanding of accounting principles and financial processes.
- Proficiency with Microsoft Excel or Google Sheets.
- Experience using accounting software, ERP systems, or financial management platforms.
- Strong reconciliation and problem-solving abilities.
- Ability to identify and resolve billing and payment discrepancies.
- Strong numerical and analytical skills.
- Excellent written and verbal communication skills.
- Strong customer service and follow-up skills.
- Ability to manage multiple accounts, invoices, and deadlines simultaneously.
- Strong confidentiality and information-handling skills.
- Ability to work independently and collaborate effectively with internal teams.
Requirements
- Previous experience in accounts receivable, accounting, finance, billing, collections, bookkeeping, or a similar role.
- Experience processing invoices, customer payments, account reconciliations, and financial transactions.
- Experience with accounting software, ERP systems, or accounts receivable platforms.
- Strong Excel or spreadsheet skills.
- Knowledge of invoicing, payment application, account reconciliation, and collections processes.
- Ability to manage a high volume of transactions while maintaining accuracy.
- Ability to communicate professionally with customers regarding payments and account balances.
- Ability to meet deadlines and follow established financial procedures.
- Ability to work independently and effectively in a remote environment.
- Reliable internet connection and a suitable setup for remote work.
- Professional, organized, dependable, and detail-oriented attitude.
- English proficiency is required if the position involves working with English-speaking customers, vendors, or teams.
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